Logistics Specialist
WEP Clinical
Operations
Morrisville, NC, USA
Posted on Jul 15, 2025
Are you ready to play a key role in ensuring the seamless flow of goods and information within a growing organization dedicated to improving patient access to life-saving treatments? At WEP Clinical, we’re looking for a Logistics Specialist to support the coordination and execution of our global logistics operations. In this role, your attention to detail, organizational skills, and problem-solving mindset will be essential in managing the movement of pharmaceutical and ancillary products efficiently and compliantly. Join our team and help advance access to critical treatments around the world.
Role Objectives:
The WEP Clinical Logistics Specialist plays a key role in managing the import, order processing, dispatch, and export of WEP-managed programs. This role ensures all logistics operations meet customs, regulatory, and quality requirements. Acting as the supply chain point of contact and subject matter expert, the Logistics Specialist works to streamline distribution and oversees freight partners to ensure the timely, compliant delivery of temperature-sensitive products to healthcare providers and sites.
The Ideal Candidate:
- Team-Player
- Proactive and Solutions-Driven
- Detail Oriented
- Organized
What You'll Do:
- Review Drug Supply Plans to determine appropriate supply routes to healthcare providers and countries included in each program.
- Set up the Inventory Management System, including registering suppliers, customers, products, shipping instructions, and document templates.
- Manage Depot Project Instructions (DPIs) and deliver project-specific warehouse training when needed.
- Coordinate with external supply chain partners (e.g., 3PLs, CMOs, in-country agents) for program kick-off, sourcing quotes, and operational setup.
- Provide project teams with clear instructions on local shipment requirements and attend client calls as the supply operations expert.
- Share detailed shipping process information and required documentation (invoices, certificates, etc.) with external vendors in advance of shipments.
- Process sales orders by updating the Inventory System, arranging freight shipments, and handling proof of delivery (PoD) and temperature printouts.
- Review shipment documentation, request corrections when needed, confirm completeness, and approve shipments for release.
- Serve as the main point of contact for shipment and customs issues, ensuring smooth coordination among internal teams and external contractors.
- Maintain and update supply chain documentation within the electronic Quality Management System (eQMS).
- Support vendor management through performance reviews, reconciliation, and coordination of vendor payments when applicable.
- Ensure all logistics processes comply with regulatory, customs, and quality standards throughout the program lifecycle.
What You'll Need:
- Bachelor's Degree in operations management, a science-related field, or equivalent.
- Prior experience in employment, education, knowledge, and skills in logistics coordination.
- Proven track record in supply chain management, project management, or logistics within the life sciences or pharmaceutical industry.
- Experience in managing global freight forwarders, specialty couriers, and external fulfillment sites.
- Familiarity with Good Manufacturing Practices (GMP), Good Distribution Practices (GDP), and International Air Transport Association (IATA) requirements.
- Strong project management skills.
- Computer literacy and proficiency in Microsoft Office.
- Ability to collaborate with cross-functional teams on new process projects, incident investigations, root cause analysis, and process improvements.
What We Offer:
Medical, dental, and vision insurance, FSA, HSA
Voluntary short-term and long-term disability insurance
Voluntary life insurance
401K safe harbor plan and company match
Paid vacation, holiday, and sick time
Paid maternity & paternity leave
What sets us apart:
WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.
We're Committed to Our Team:
WEP has many initiatives to encourage wellness, growth and development, and team relationships. Check out our LinkedIn Life Page to learn more about our team events, and all that we do to support our employees.
We're Committed to DEI:
At WEP Clinical, acceptance, recognition, and engagement are the core of our DEI values. We are committed to giving employees opportunities for personal and professional success and growth, embracing everyone's unique identities.
Our services include:
Access Programs
Clinical Trial Services
Patient Site Solutions
Clinical Trial Supply
Market Access and Commercialization
WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.
WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.