Executive Assistant – Office Manager About the Job Tenax Therapeutics is growing! To support our growth we are seeking an experienced Executive Assistant – Office Manager. As we are a small team, you will play a critical, multifunctional role providing administrative support to the CEO and executive team, establishing office operations, managing corporate meetings and travel, boosting corporate communications, and providing assistance to the Finance, Clinical Operations, Quality, and external expert and consultant teams as needed. This role is ideal for a proactive, resourceful professional with demonstrated experienced supporting executives and execution teams achieve their goals in a rapidly evolving, high-energy environment. What You’ll Do: Executive Assistant - Manage complex calendars, scheduling meetings and calls while anticipating conflicts and promoting efficiency
- Assist with reading, researching and routing correspondence, drafting and managing correspondence and documents, editing/enlivening presentations, initiating phone calls on behalf of the team, and modifying calendars for a traveling and largely virtual team
- Prepare presentation materials for board of director, investor 1:1s and podium presentations, R&D Days (webcasts targeting medical experts and investors), and other corporate meetings
- Coordinate and book travel, ground transportation, meals for meetings, and hotels, and be internal superuser of the travel booking system
- Manage expense reimbursement documentation for the executive team
Office Management - Work with corporate event planner, medical education consultancies, and investment banks to manage onsite and off-site meetings and events, including Board and Investor meetings, partner meetings, and corporate events, ensuring smooth execution from planning to completion (meals, materials, logistics).
- Organize team events, offsites, and office celebrations to foster a positive and engaging workplace
- Assist corporate communications and investor relations with social media posts, map and actively follow patient groups, scientific organizations, and product development companies in the heart failure and pulmonary hypertension spaces; keep the team abreast of developments in the social sphere
- Manage website subscription updates, photos, etc.
- Coordinate establishing a local office and provide strategic and tactical input on balancing virtual and office-based work/meetings
- Manage mail, deliveries, shipments and office equipment
- Purchase materials and supplies, manage and organize vendor invoices in collaboration with team members and Financial Controller
Finance Support - Provide administrative support
- Assist with processing payables, data entry, preparing presentations and other related accounting tasks
Clinical, Quality, Business Development, Medical Affairs, Regulatory Support - Provide administrative support to multiple scientific, marketing, and operational functions
- Secure signatures on documents and contracts, notarizing various documents, couriering as needed; coordinate across multiple vendors and internal functions standard processes such as trial/corporate filing and document preparation/finalization/storage/access
- Coordinate special projects and operational tasks, including tasks related to legal or clinical documents
- Assist with other tasks as necessary
Who You Are: - Education: AA degree or equivalent.
- Experience:10+ years providing administrative support to c-suite personnel and managing office operations, including experience processing expense reports, assisting with accounting tasks such as payable.
- Experience in a publicly traded, biotech or pharma company a plus.
- Interpersonal: You’re smart, energetic, and positive. Able to communicate with people of all walks of life with the same white glove treatment.
- Highly Organized & Detail-Oriented: You anticipate needs, prioritize effectively, and execute flawlessly.
- Solutions-Oriented & Resourceful: You are proactive problem-solver who takes initiative and thrives in a fast-paced setting.
- Adaptable & Positive: You bring a can-do attitude, remain composed under pressure, and embrace change with enthusiasm.
- Travel, Meeting and Calendar Management: You are skilled at arranging high profile meetings, corporate activities, managing travel and calendars for execs.
- Social Media Savvy: You are experienced at boosting corporate messaging through various digital media.
- Tech-Savvy: Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable troubleshooting basic office technology.
- Exceptional Communicator: Strong verbal and written communication skills with a keen ability to interact across all levels of the organization.
- Trustworthy & Discreet: You handle confidential information with the highest level of integrity.
- Telecommuting Requirements: While working remote, you must be able to keep all company sensitive documents, IT assets and information secure. You will need dedicated work area established that is provides information privacy and promotes deep focus and ability to communicate via teleconference without interruptions. Your must have internet speed of at least 50 Mbps (download) and 10 (upload) (i.e. sufficient to support audio-video teleconferences)
- Special Working Conditions and Physical Demands: As we establish an office, this position will transition from being remote to being onsite. This position requires the use of a computer for a significant amount of time.
About the Company Tenax Therapeutics, Inc. (Nasdaq:TENX) is a Phase 3, development-stage pharmaceutical company focused on developing and commercializing products that address cardiovascular and pulmonary diseases with high unmet medical need. Our company is committed to improving the care of patients with life-threatening diseases, to a science-centric approach to this mission, to keeping patient safety and quality at the heart of our work, and to a supportive team environment. We offer competitive compensation and benefits including a 401(k) plan, company match, and generous vacation and holiday plan. Tenax Therapeutics, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws. All employment decisions are based on valid job‐related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to apply online, you may request a reasonable accommodation to express interest in a specific opening by sending us an email at careers@tenaxthera.com Recruiting Agencies, Please Note: Tenax Therapeutics will not accept unsolicited assistance from recruiting/search agencies for this employment opportunity. Please, no phone calls or emails. All resumes submitted by recruiting or search agencies to any employee at Tenax Therapeutics via email, through the Internet, or in any form and/or method without a valid written search/recruitment agreement in place for this position will be deemed the sole property of Tenax Therapeutics. No fee will be paid in the event the candidate is hired by Tenax Therapeutics as a result of the referral or through other means.
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