Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

The Physical Records Management (PRM) Specialist I is an entry level role with intermediate knowledge of the concepts, practices and procedures using technical knowledge / concepts to accurately process (receive, review, search and retrieve) completed GMP controlled document packets managed by Quality Assurance via PRM. The PRM Specialist I is also responsible for understanding and monitoring workflows in the physical records management system, utilizing barcodes, manifests and report templates to ensure accuracy of assigned tasks. This position works with various Quality departments to ensure completed controlled documentation packets are stored properly and complies with site/corporate policies and regulatory standards. The most important aspect of the position is managing documentation flow in and out of the archives, so as not to impede essential functions that rely on timely access to records. This requires a sense of urgency, attention to detail and excellent organizational skills, with the ability to manage and meet demanding timelines with minimal supervision.

Primary Responsibilities for role:

• Must interact with the various Quality departments at the Clayton facility and assist in the coordination, storage, retrieval, and transfer of documents on a daily basis.

• Assist in the coordination of the filing, storage, archival, and retention of controlled documents and records at the Clayton site.

• Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.).

• Assist in maintaining Central Records Storage (CRS) system database and utilize to fulfill requests and catalog document submissions.

• Assist in ensuring documentation is archived systematically in accordance with established procedures.

• Collaborate with other PRM specialists to ensure consistency and effective solutions.

• Follow established procedures to process requests from the Clayton site through the PRM retrieval process and maintain the integrity of the Physical Records.

• Must be able to work independently with minimal supervision and accuracy and manage multiple deadlines.

• Attention to detail and sense of urgency is required.

• Managers and supervisors may assign other duties as needed.

Additional Responsibilities

Processing of documents, related correspondence and responses to inquiries relating to the creation, review, revision, and maintenance and archiving of accountable documents is required. Confidential material is processed routinely.

Knowledge, Skills, and Abilities

Must be an extremely reliable individual. A sense of time urgency is essential. Must be able to use computers, copy machines, fax machines, and associated software proficiently.

Education

Requires a high school diploma plus three years of related experience, including experience with Word processing systems; or an AS Degree plus one year of experience; or BS/BA degree and zero years of experience. Depending on the area of assignment, directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements.

This position requires lifting boxes of up to 25 pounds. This position typically works under general supervision while performing assignments that are varied.

Third Party Agency and Recruiter Notice:

Agencies that present a candidate to Grifols must have an active, nonexpired, Grifols Agency Master Services Agreement with the Grifols Talent Acquisition Department. Additionally, agencies may only submit candidates to positions that they have been engaged to work on by a Grifols Recruiter. All resumes must be sent to a Grifols Recruiter under these terms or they will be considered a Grifols candidate.

Grifols provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. We will consider for employment all qualified applicants in a manner consistent with the requirements of all applicable laws.

Location: NORTH AMERICA : USA : NC-Clayton:USNC0002 - Clayton

Learn more about Grifols (https://www.grifols.com/en/what-we-do)

Req ID: 536618

Type: Regular Full-Time

Job Category: TECHNICAL