Summary:

This position is responsible for the strategic direction and day-to-day operation and oversight of all corporate office, facility, and warehouse functions for Cotton Incorporated’s World Headquarters location in Cary, North Carolina as well as a leased office space in New York City. Responsibilities include overseeing the staff and activities within the Corporate Office & Facility Services department, sourcing and managing vendor relationships, providing project management services for all facility-related projects, and overseeing all office and physical asset inventory, building and grounds maintenance, corporate travel programs, safety programs, and building security. Please see our full ad and apply online at www.careerbuilder.com (keyword search: Cotton Incorporated).

Core Functions:

• Direct the corporate office service activities for the Cary and New York offices including but not limited to: mail and shipping, building access and visitors, security of premises, building and grounds maintenance, office and asset inventory, office allocation/furniture, kitchen/break room supplies, trash/recycle, and the corporate travel and safety programs

• Direct the facility service activities for the Cary office and to some extent the New York office (a rented space) including but not limited to: facilities maintenance, equipment maintenance, and upkeep of building systems (HVAC, electrical, plumbing, fire alarm, etc.)

• Support and direct the Manager, Facility Services in responding to daily requests and inquiries associated with campus building systems and repairs

• Oversee daily needs, requests, and inquiries associated with the office services, logistics, and general soft services (landscaping, janitorial, etc.)

• Develop and negotiate RFPs for required service/maintenance contracts including but not limited to: building mechanical and environmental systems, structural maintenance, janitorial, landscaping, security services and patrols, interior plants, elevator service, pest control, and office furniture suppliers

• Support the Manager, Facility Services when working with facility services vendors; consult to develop effective solutions for complex problems; continually assess performance of contracted vendors to improve on-site services

• Liaise with building management for the New York office regarding upfitting, maintenance requests, modifications, and inspections in conjunction with NY-based Office Services Assistant

• Direct and administer various company safety programs and ensure compliance with all required corporate safety trainings and procedures

• Direct and oversee the company travel program to include vendor management of travel and rental car agency programs as well as communication to employees

• Serve as the point of contact for response, monitoring, and questions regarding travel security services

• Respond to situations requiring immediate attention to include 24/7 alarm and building security matters, among other potential facility-related issues

• Schedule and oversee building inspections of maintainable building systems

• Create and maintain a 5, 10, 15+ year budgeted replacement plan for buildings and grounds

• Create and implement Standard Operating Procedures for office and facility-related functions

• Maintain multi-million-dollar budget projections through invoice reconciliation and approval

• Participate in decision-making regarding inclement weather procedures and manage employee notification

• Oversee warehouse operations for the Cary facility in conjunction with the Coordinator, Warehouse Operations

• Adequately manage, train, and develop departmental staff members and ensure appropriate departmental coverage at all times

• Contribute to various projects as assigned

Job Requirements:

• Bachelor’s degree in business management, engineering, or a related field

• Certification in facility management, strongly preferred

• 10+ years’ experience in office services and facility / warehouse management (building and grounds maintenance)

• Supervisory experience, preferably with staff in multiple locations

• Experience with vendor management (construction, maintenance, equipment, and services) including proper RFP creation, bidding, and selection processes

• Experience with office systems, software, and equipment (i.e. security monitoring, fax, copiers, postage, scales)

• Strong knowledge of building systems and equipment (HVAC/plumbing/electrical)

• Strong knowledge of building grounds and facility maintenance subjects, machines, and equipment

• Strong project management skills with ability to manage multiple projects at once and prioritize as necessary

• Ability to learn new systems, machines, and equipment

• Ability to anticipate and project future facility repairs, replacements, and maintenance needs

• Ability to anticipate challenges and develop contingency plans when necessary

• Ability to read and understand building drawings

• Ability to use creative thinking to arrive at solutions for specific challenges in facilities

• Ability to represent the company in a credible and professional manner

• Professional written and verbal communication (with a demonstrable quality of work)

• Strong organizational skills and a strict attention to detail

• Knowledge of budgeting processes including invoicing/billing procedures

• Superior customer service skills in addition to professional enthusiasm

• Ability to interact with various audiences and with multiple levels of people via e-mail, in-person, and telephone

• Proficiency in Microsoft™ Office Suite

• This position requires domestic travel up to 5% of the time

Working Conditions / Physical Demands:

• General office environment with quiet to moderate noise level

• Varied working conditions due to time spent in warehouse, laboratories, or other areas inside/outside of the property

• Varied working conditions off-site due to travel

• Business casual dress clothes required

• Regularly required to sit and use hands to type and grasp, with frequent standing, walking, and bending/twisting at the neck/waist

• Frequently required to push, pull, and reach above/below shoulder level

• Frequently required to lift and/or carry up to 50 pounds

• Frequently required to have face-to-face and telephone interaction with internal staff and external contacts

• Specific vision requirements include close vision, color vision, distance vision, peripheral vision, depth perception, and ability to adjust focus

Cotton Incorporated is an Equal Opportunity Employer. This Employer participates in E-Verify.