Protecting our tomorrow

Job Title: Research & Development (R&D) Coordinator/Training Professional

Location: Remote, East Coast Time Zone

Department: Research & Development

Reports To: Medical Strategy Operations Specialist

Salary Range: $60k - $85k

About Bavarian Nordic

At Bavarian Nordic, we are dedicated to protecting lives and advancing global health through innovative vaccines. As a global leader in smallpox and mpox vaccines, our growing portfolio includes market-leading vaccines against rabies, chikungunya, cholera, and typhoid. Our mission is simple: to improve quality of life worldwide by preventing infectious diseases. We are headquartered in Denmark and have offices across Europe and North America.

Position Overview

The Research & Development (R&D) Coordinator/Training Professional plays a key role in supporting departmental operations and team activities. This position is responsible for managing communication channels, coordinating administrative tasks, and ensuring the smooth execution of team processes. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively across multiple teams.

Key Responsibilities

• Act as a coordinator of information for allocated teams. This includes updating dashboards for reporting to management and quality committees and organisation of meetings, creating the agenda and minutes
• Training professional role for allocated teams including maintaining training matrices, updating the Department Files and supporting GxP audits/inspections on topics related to training
• Serve as custodian of allocated teams' SharePoint, checking the folder structures at regular intervals, updating and improving structure where relevant
• Updates and maintains department and team email lists
• Support the administration of allocated teams' invoices
• Contribute to the administration of the allocated team's budget as well as follow up on regular accruals
• Responsible for the management and set up of allocated teams' contracts
• Responsible for archiving and tracking of allocated team's contracts into UCM and following up with expired/near expired contracts to ensure timely renewal
• Department trained responsible for QMS activities, including but not limited to, Deviations, CAPAs, Quality Events, and lead timely coordination of input for these processes from allocated team's SMEs
• Support onboarding of new personnel for assigned teams
• Support teams in coordination activities where required eg planning off sites
• Act as deputy for other teams to cover for holidays, sickness or peak workload
• Support special projects upon request

Qualifications

• Degree in a scientific discipline or equivalent professional experience in R&D or project management in the pharmaceutical industry
• Proven experience in administration or office support roles
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple tasks and adapt to changing priorities
• Experience with contract management, budgeting, and invoice processing is preferred
• Familiarity with QMS processes and systems is an advantage
• Proficiency in Microsoft Office Suite and other relevant software

Why Join Us

Join a passionate, mission-driven global biotech committed to protecting lives. At Bavarian Nordic, you’ll find a collaborative culture, flexible work environment, and opportunities for ongoing professional development and growth.

Equal Opportunity Employer

Bavarian Nordic is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Founded in 1994, we have +30 years of experience developing life-saving vaccines. We are a global leader in smallpox and mpox vaccines. Our commercial product portfolio contains market-leading vaccines against rabies, tick-borne encephalitis, cholera, typhoid, and Ebola. We are headquartered in Denmark and have manufacturing, research, and sales offices across Europe and North America. Our values – our Bavarian Nordic DNA, as we like to call it – are what guide our actions every day. We act as persistent pioneers, embrace change, value being boosted by the team, and believe in protecting lives every day. If that is also a part of your DNA, we invite you to join us in Bavarian Nordic! Bavarian Nordic is an Equal Opportunity Employer. All qualified applications will receive consideration for employment and will not be discriminated against based on race, color, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

www.bavarian-nordic.com

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